Clever Girls Challenge: How Do You Connect Family?

clevergirls10POV.jpgEvery Tuesday for the past three weeks, we’ve had a new post from a Clever 1000 blogger, asking for your help with a back-to-school challenge. You share your ideas in the comments, and she’ll pick the solution that works best for her family. Look for all of the details on the weekly posts. This week’s challenge comes from Georgia Getz of I Am Bossy. Can you help her with her particular calendar challenge?

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Bossy has a problem: her kids are getting older. It’s not the actual ages – 21 and 14 – that present the issue, even though the numbers look more like a football score than the number of years since Bossy’s children were newborn.

No, the real issue is Bossy’s kids are becoming independent.

Bossy’s son attends a university two states away. He juggles classes, an internship, a job, social engagements, and frequent trips home to spend time with the family. Meanwhile, Bossy’s daughter is in her last year of Middle School where she participates in a range of activities, bossys-kids.jpgboth in and out of school. Chorus and band mornings, after-school clubs, babysitting jobs, and birthday party invitations are just an example of the range of events Bossy’s daughter must field.

Bossy and her husband have always fostered independence in their kids. Bossy’s son is obviously at an age where he is making decisions for himself as an adult, but even Bossy’s teenage daughter is confirming her own arrangements based on her availability independent of the family unit.

The fact is, Bossy’s kids have proven themselves very reliable and worthy of this sort of scheduling responsibility, but the issue becomes one of communicating these events with the other members of the family. In times past, a wall calendar hung from a hook in a central location and things could be entered there for all to see at a glance. These days four members of a family tend to generate an overwhelming number of engagements that are work, school, and socially motivated – not to mention the fact that not every member of the family need know about every breakfast meeting or twitter meet-up.

Sometimes Bossy thinks it’s not so much a calendar the family needs, but an air traffic controller.

calendar-alternative.jpgIn terms of her own scheduling technology, Bossy tries to keep herself organized utilizing iCal, which she syncs between her MacBook Pro laptop and her iPhone. And occasionally Bossy will go out there and lasso her family’s upcoming schedule and manually enter these things in a family folder within iCal — but there are plenty of holes in this hit or miss system, which leads to miscommunication. Which leads to family argument. Which leads to heavy drinking.

Especially important considering the impending back-to-school craziness, Bossy and her family are faced with the problem of where to put their shared calendar information, and how to give that family calendar its own identity outside of their own existing professional and personal calendars.

Bossy should also mention that although everyone in her family of four uses an Apple computer, not everyone in Bossy’s family uses the same kind of phone or even phone service provider. Three members of the family have Verizon phones while Bossy is contracted with AT&T. Bossy has an iPhone, her husband an HTC Droid, her son a Blackberry, and although Bossy’s daughter has an LG phone, it’s not a smart phone, which Bossy’s daughter likes to remind everyone on a regular basis.

With all of these different contraptions, how can the family share their relevant scheduling information and keep that information updated through issues such as the inevitable change of plans?

Help! Can you think of a technological solution for Bossy’s dilemma? Leave your solution in the comments below for a chance to win a $250 gift card.

But wait! There’s more!

“Back-to-School Tech Wishes Come True” Grand Prize $500 Best Buy card:back-to-school-thumbnail.jpg

In addition to getting your ideas to help the three bloggers, we also want to help you get a jump on the new school year, and make your back to school wishes come true.
Maybe a new phone, an iPad, or a color printer would get your year off to a great start? Tell us about your back-to-school technology wish list in the comments of this post, and on September 15, 2010, we’ll pick one winner at random to receive a $500 Best Buy giftcard!

Click here for complete official rules.

See more from Clever Girls Collective:

Back To School 2.0 Enter to Win!
Tips for Killing Time at Soccer Practice
Save Money With Back-to-School Apps
Lunchbox 2.0: Fun Finds for Cool Lunches
Online or Paper Calendar? Best Tip Wins $250
Winning Calendar Conundrum Solution: Cozi

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Clever Girls Collective is a social media marketing agency founded by women who wanted to use their deep marketing experience and broad social network relationships for good. We know that women who engage in social media are some of the most authentic, connected, trusted, and vocal influencers — not only online, but “in real life.” That’s why we’ve developed The Clever 1000: an ever-growing, beautifully diverse network of professional, thoughtful social media-connected, natural networkers and influencers who want to engage with and enhance their favorite brands. Georgia Getz, known online as Bossy, has been blogging since 1966. She struggled with the technology for the first few decades, but that resolved when they invented the Internet. Her humor blog, i am bossy, is currently sweeping the continent. When it’s finished, it will dust the lampshades.

Georgia Getz
Georgia Getz
Georgia Getz, a member of the Clever Girls Collective and known online as Bossy, has been blogging since 1966. She struggled with the technology for the first few decades, but that resolved when they invented the Internet. Her humor blog, i am bossy, is currently sweeping the continent. When it's finished, it will dust the lampshades.

Read More From Georgia Getz
  • http://profile.typepad.com/smssavvy Smssavvy

    I would love the convenience of an iPad to help check in through our parent portal with school so I’m sure to be in loop!

  • http://profile.typepad.com/abitnerdy Abitnerdy

    Hi!

    What a fabulous family you have! But I totally TOTALLY feel you on the crazy schedules and it being so hard to keep track of everyone’s ever changing schedule.

    My solution would be to get everyone on Google Calender: http://www.google.com/calendar. It allows you to let your family/friends to view your schedule, and add things to your schedule (with your approval). It even had a convenient mobile version, that’s syncs desktop –> Mobile and vice versa.

    Also, texting helps a lot. I don’t have the best memory in the world and appreciate when people text me a meet up, a lunch date because that way I can refer back to it when I am sitting down and have time to input it into my calender.

    Good Luck! <3

    @abitnerdy
    http://www.agentnerdy.com

  • http://profile.typepad.com/momjoviblog Momjoviblog

    @abitnerdy stole my thunder! Definitely set up a Google calendar. I work for a small business of 7 employees and it’s what we use to all stay connected. And some of use have Droids and others iPhones and it’s easy to sync up all our devices with the calendar. Plus, my boss is dedicated forever to his iCal (we all also work on Macs) and there’s an easy way to sync iCal with Google calendar.

    We love it because it allows us to have one or more shared calendars, but then you can also have a personal calendar that adds your events to the same shared calendar but only you see your personal entries. So, for example, I add my daughter’s doctor appts or school events and no one else has to weed through those!

    One bonus feature is that you’re regularly using Google (gmail, calendar, etc) you can GChat with your kids so they don’t think you’re Facebook stalking them! I haven’t yet experimented with Google phone but it’s next on my list of new tech toys to try.

    Good luck!

    Jackie
    @momjoviblog
    http://www.momjovi.com

  • http://profile.typepad.com/amyella1 Amy_ella

    Gah! I was totally going to say Google Calendar as well! http://www.google.com/support/calendar/bin/answer.py?answer=37082

    I’m still going to say it, because it’s a good idea!

    Amy

    @amy_ella
    http://www.amyella.com

  • http://profile.typepad.com/averagejane Average Jane

    My husband and I share a Google Calendar, color-coded so that we can tell at a glance whether an activity involves me, him or both of us.

    When we were in a band together, we made all of the band members share a Google calendar and list the days they were unavailable to make it easier to schedule band practice and gigs. It worked great.

  • http://profile.typepad.com/loraleechoate Loralee

    Oh, hells.

    I have no idea.

    I need the same freaking advice, dude.
    :)

    And I would personally love ANYTHING FROM APPLE.

    Because my husband?

    It totally PC all. the. way.

    Arg.

  • http://profile.typepad.com/backpackingdad Backpacking Dad

    I was going to say Google Calendar but that’s so 2007. I say you think ahead and set up a FaceGooTweet calendar. It automatically syncs up with your electric car and Lost: The Next Generaion DVR listing so you don’t have to worry about those either.

    I could use an iPad to level my desk where I do my writing.

  • http://profile.typepad.com/karenebayne Karenebayne

    Of course, the answer is Google calendar – can everyone get a gmail account & check it from their phone or pc? Even if Bossy’s daughter does not have a smart phone, surely her PC access (maybe a few times per day, or I am grossly underestimating a 14 year olds access?) should make her able to post events and commitments on a regular basis. Of course, it wouldn’t hurt to get Bossy’s daughter a smarter phone…I could use one myself!

  • http://profile.typepad.com/burgess605 A Burgess605

    i agree with the google calender recommendation, but i think the commenters first need to know: are all members of the family good at knowing what should go in such a calender and inputting the data as necessary? that seems important for a google calender to work.

  • http://profile.typepad.com/mcjunkie1 MCJunkie

    I would also go with google calendar. I see that would work perfect for what she needs. I hope Bossy goes this route. :)

  • http://profile.typepad.com/vuboq Vuboq

    I suppose hiring me as your personal assistant/family scheduler would be out of the question? That’s what I could *totes* use.

  • http://profile.typepad.com/dsmills1001 Donna

    I guess there’s some wisdom of crowds happening here, because I certainly have not found anything as easy to use across platforms as Google Calendar. And like one of the others noted, my 14-year-old informs me of her plans via text during the day (since she can’t drive, she still needs me!)

  • http://profile.typepad.com/brianswifey05 BriansWifey05

    I suggest keeping a physical calendar and having mom (or dad) text each member of the family daily with that days events so everyone knows what is going on! Best Idea I had :)

    lilcherrygirl at hotmail dot com

  • http://profile.typepad.com/houseonahill Dwana of Houseonahillorg

    I’m with just about everyone else on this one: Google Calendar is SO cool – so either that or make a private family blog with everyone as administrators …

    houseonahill at houseonahill dot org

  • http://profile.typepad.com/tech4moms Tech4Moms

    Yeah, darn I hate to be yet another one to say “Google Calendar” but really it’s the best solution. I would say make sure everyone has their own google calendar, complete with gmail address and then have the sharing set up so you can all view it. I wrote a bit about how it works in this post of mine…

    http://www.organizedmom.net/?p=890

    So on top of that suggestion would be to get everyone Palm Pre phones. They are on almost every network, and are really cheap. This way when one of the children open their phone, they can see all four calendars color coded. So they can see right on their phone if there is a family bbq on Sunday and they shouldn’t plan something with their friends. Having MOBILE access to all calendars at once is great. Your son can put something on his phone (on his calendar) and it will automatically update your phone with this new appointment! Although, he may want to set up a seperate google calendar for his dates and stuff… ;)

  • http://profile.typepad.com/thelifeofrylie Thelifeofrylie

    I’m with almost everyone else and I have to say Google Calendar. My kids are a lot younger than yours, but we still seem to have some hectic days. Google Calendar helps us a lot. Our calendars are color coded and shared. We both have apps on our phones that show the upcoming events and you can tell by the color who “owns” the event. Good luck trying to get everyone in sync!

  • http://profile.typepad.com/beehiveblog BeehiveBlog

    ohhhh! Let me pitch the company I work for :)http://www.4virtu.com – it is free to join, complete calendar solutions, mobile syncs, free texting and all kinds of free cool tools for families to get organized. We are new so updates are coming every 2 weeks with new features but it is free and I would love to hear what another clever girl thinks :) !

  • http://profile.typepad.com/ahartzle Ahartzle

    1. To Save Money, have the verizon folks add Bossy as an “In” caller/texter. That way there are no charges associated with calling/texting.

    2. Is google calendar supported on an Iphone? We need to look at what is supported by what device. BlackBerry has it’s own calendar. Droid is the only device that is Google powered and the only device on which a google calendar would be relevant.

    The only link between all four family members is the Apple Computer. So, what can be used on an apple that can be linked between four different people and updated with information simultaneously to inform all four people?

    There is a calendar in the Mac email account that all four family members can use. They can update it with relevant information and share said information with all four family members via email. Since the one member doesn’t have a smart phone, the other members can inform this person via text that there has been a schedule change. AND since Bossy will have been added to the IN calling on Verizon, it won’t cost anything to communicate schedule changes between members.

    Problem solved :)

  • http://profile.typepad.com/cookiesandclogs Cookiesandclogs

    We also use Google calendar. It takes a bit of determination to keep it up-to-date but it’s great for multiple people. We have my husband (blue), my daughter (pink), myself (blue), and a family (orange) setting.
    We can even sync it to our phones (smart phones only). If your DD needs to add/edit an appointment but is not at a computer, she can just text one of you. You could even set up e-mail reminders that she can get if her phone even has internet.
    Some events can even be marked as private or busy if you family member wants a bit of privacy for events such as dates, etc.
    This has been great for planning and has prevented a lot of conflicted schedules.
    cookiesandclogs[at]gmail[dot]com

  • http://profile.typepad.com/myotherblog1 Myotherblog

    I don’t much care that it’s been mentioned a billion times before. My solution is also Google Calendar.
    Color coding is fun, after all.

  • http://profile.typepad.com/rajee Rajee

    color printer is great to have for kids to learn more creatively to draw and print colorful math problems.

    rajee@momsfocusonline.com

  • http://profile.typepad.com/rajee Rajee

    Tweeted @momsfocus

  • http://profile.typepad.com/beccasara Becca Levey

    I use a google calendar to schedule all of the crazy committees on our Parents Association. (all 20 of them) and it works great. We also use it for our car which we share with my sister and my mom. What’s great about google is that you can see as many or as few of the calendars at one time, and it exports to ical and other calendar apps really easily so that’s not a prob. But, the best feature for you as a mom may be that you can put email reminders attached to events so when you really want to nag -er, gently remind – your kids and husband of an appt or event they will get zinged, texted, whatever you want, when you want.
    The other suggestion I have is to set up a family blog, password protected and private on wordpress.com. It’s free and you can easily put a master calendar on there. But it has the added advantage of everyone adding pics and even writing if they want and then you have one centralized place for your family online that can grow with time. If everyone subscribes to the blog they will get emails when it’s updated and you can make sure you stay up to date and in touch that way too.
    And, yeah, you just might have to get your daughter a smart phone! It’s worth it for the uber-nagging features.

  • http://profile.typepad.com/beccasara Becca Levey

    OK. So I back the google calendar too – but mainly because I use it to coordinate the 20 different committees on my Parent’s Association and the car share program I have with my mom and sister and it works great. The big bonus is that you can export the calendar into ical and other programs so anyone can use it and then download to their calendar app. Also, for moms it has a great nagging feature. You can set up alerts for events and appointments and make sure your kids or husband get zapped, emailed, texted whatever so they can’t conveniently forget to be there.
    Also, I would suggest setting up a private family blog on wordpress.com. You can have a master calendar there and also upload pics to share and even write if the feeling strikes. If your kids travel they can post there for you guys to see them while abroad too. The blog can grow with you through time so it will be like a family journal and source of communication.
    And, get your daughter a smart phone. A cheap one is fine. David Pogue just did a big review of them in the NY Times. The extra ways you will be able to nag and boss her around are worth it!

  • http://profile.typepad.com/prettyinthequeencity Pretty in the Queen City

    I was also going to say a Google calendar. I could not function without mine. Your entire family can have access to this calendar AND it will send you a text message of your daily activities. FABULOUS tool! Good luck!

    @cltprettycity
    http://www.prettyinthequeencity.typepad.com

  • http://profile.typepad.com/lawyermama Lawyer Mama

    Google calendar! We live by it. We have my schedule, my husband’s schedule and a family schedule. It syncs with my iPhone & my husband’s blackberry. You can even be notified when someone else changes or adds an event on the calendar. I could not live without it!

  • http://profile.typepad.com/6p0120a5762221970b Rachel Tayse Baillieul

    I agree with an online calendar like google calendar. My husband and I each have separate calendars that we share with eachother, we share a calendar for my blog events, and I also add national holidays to my view.

    The only person this leaves out is your daughter. It might be time to upgrade her to a smartphone! (And no, she didn’t pay me to write that.)

  • http://profile.typepad.com/crashtestmommy Jenny @ Crash Test Mommy

    Another vote for Google calendar.

    Seriously, you can’t beat it for shared calendars. My husband, two older kids, and I use GCal with our iPhones and we are always on the same page regarding the whens and wheres of our lives.

  • http://profile.typepad.com/parentgrapevineblogspotcom Parentgrapevine.blogspot.com

    I’m going to buck the system and suggest something else…..setting up a mobile me account and using iCal. Since your family all uses Apple computers, you can set up a calendar, color code each member of the family and voila you are set. As every member enters their events/activities, the info gets synced to all of the calendars. I use this with my business partner (who has a PC) and it is great. I can also send invites to my husband who uses Outlook and he is then able to add them to his calendar. And you can set reminders/alerts. It works for me. Best of luck!

  • http://profile.typepad.com/chrysa Chrysa Duran

    I haven’t used it myself, but I have heard great things about Cozi and it is free to use.

  • http://profile.typepad.com/6p012875abd382970c twitter.com/StuffSmart

    I’m going to sound like a parrot but Google Calendar is a great option. Yahoo also has a calendar system.
    I would opt for either as both are compatible with apple or PC and regardless of the internet service provider that you use. For those that have smart phones they can also access either regardless of their provider.

  • http://profile.typepad.com/melindajoy926 MelindaJoy926

    there is a website where you can send an accept meetings from other individuals, maybe this would help stay organized. It’s called checkappointments.com

    If you could get the rest of your family on this, it could be a big help!

  • http://profile.typepad.com/mandjregan Mandjregan

    I have the perfect idea (I think!). There are calendars called OrganizeHer that would be so helpful. They have several varieties, but the ones that I think would be ideal for your situation are the ones where mom marks “her” stuff/errands/chores, and the kids have their own schedule, but on the same calendar!

    mandjregan at gmail dot com

  • http://profile.typepad.com/technogeekmom Technogeekmom

    I think along the same lines of most everyone else, plus a bit more. What Bossy needs is a way to keep track of her kids and such. Set them up with a Google Calendar and then get the iCal links so you can subscribe to their calendars so that you don’t have to learn a whole new system for yourself. You still get your regular iCal but your kids are able to update you as they update their Google Calendars. In the calendar settings, you can find the link for iCal’s format to add to your iCal and it should update as they do.

    Or to go a totally different route, I have found the greatest use of the Cozi.com site. The calendar is awesome. They’ve got desktop widgets for a quick glance at everyone’s schedules. It has one central login by email. You could set up a family email where the kids can log in and update Cozi. And updating appointments and such is so easy with Cozi. Its as simple as adding their name and the deets for the appointment. (eg. Daisy 2pm-3:30pm Every Tues Dance class.) They even have an iPhone app so Bossy is mobile as well. Plus they have to do lists, a family journal, shopping lists..its a great site. I absolutely love it myself.

  • http://profile.typepad.com/blueviolet1 Blueviolet

    I can’t live without a planner of some kind and there are some great ones out there. I personally use Google calendar but I know there is also a pretty fabulous one at cozi.com. Happy Organizing!

  • http://profile.typepad.com/6p0120a66c2498970b ma21cuteboy

    We go through the same thing and as I can see everyone said google calendar, but mine isn’t technology at all. It is actually paper(calendar), and color coded folders.
    Everyone will send/emial their info on a certain day mom will put it into that certain folder ie. son-blue, daughter-pink, mom-purple, and dad-green
    you have “together” functions highlighted, daughter functions highlighted(pink) son functions highlighted(blue) etc. and everyone has a folder with eachothers info/scedule. Sorry I couldn’t give you a great technological organizing way. I hope this helps or gives you an idea & not confuses you to death! lol

  • http://profile.typepad.com/lindacarson Linda Carson

    Google has a calendar? Who knew?

  • http://profile.typepad.com/peekatmypaper PeekatMyPaper

    You know – this seems like a popular problem that many people run into. My Mom always complains that she doesn’t know the grandkids schedules – for sports or school functions. Between my brother and I, we have 4 kids and my Mom’s biggest complaint is that we don’t keep her in the loop. – So I understand Bossy’s Frustration. I am going to look into the Google Calendar myself and see if that works for us as well. It sounds like the perfect solution.

    Brenda

  • http://profile.typepad.com/lisanoel031 Lisanoel03

    I say Google Calendar is the best! it’s so easy to use on so many platforms. with sharing and privacy settings you can chose what you share and what you don’t! it’s perfect for families

  • http://profile.typepad.com/raisingmadison RaisingMadison

    I would use a program like Jiffle. It will integrate with MS Outlook Calendar and Google Calendar. You can allow your kids and husband or any other users (that you specify) to see your available times to schedule meetings (or schedule phone calls with your kids, times for skype chats, etc).

    This would mean that it wouldn’t matter what your back end calender is. So as your kids calendars fill they can update their “available” time and then you can schedule things with them based on that.

    Hope that helps. Boy could I really use that $250!

    http://www.jifflenow.com

    Joanna Osborne
    josborne824@gmail.com

  • http://profile.typepad.com/tlkaply Tlkaply

    I have to say Google calendar as well. I like the functionality and love that it texts me reminders.

  • http://profile.typepad.com/samanthacampen Samantha Campen

    I am not at all original and was going to suggest Google calendar as well. It has saved my husband and I from double-booking many MANY times.

    samanthajocampen at gmail

  • http://profile.typepad.com/schwartzhaley Judy Schwartz Haley

    Oh, I wish I had a good answer. Google Calendar is great, but we opted against it because it does not have a good task manager and we wanted to managed the family to do list in the same place as the calendar. (I don’t want anyone to be able to say they didn’t know that chore needed to be done.) We are currently using Famundo.com, which is ok, but not great. I would love it if we could find a better option for managing the family calendar as well as family tasks.

  • http://profile.typepad.com/theplumlife Theplumlife

    I’d suggest that Bossy and her family try Plumlife.com. Bossy can set up an account and import everyone’s iCal into one Calendar, then create a URL which she can then share with everyone in the family to see what is going on across the family. And it works on everyone’s phone.

    The task management aspect is great as well. Bossy can invite certain people to attend events or assign job responsibilities as well. So if her husband or son needs to pick up her daughter, she can let everyone know the important info.

  • http://profile.typepad.com/cricketwebber Cricket

    I have not seen this suggested yet, but Cozi.com would be easy and everyone could access it from anywhere. It has to do lists, shopping lists, journal functionality and the capability to send messages, lists, to do items through text messages to everybody’s phones via the site.

  • http://profile.typepad.com/ranguette Nichole Ranguette

    Stick with what works…..Google Calendar!